Guides and Resources

Guidelines & Suggestions on Engaging Families

  • Appreciation
    • Giving Thanks & Recognizing volunteers for their time and effort is at the heart of parent engagement. Taking the time to properly recognize parents for their contributions motivates them to be more involve and feel valued.​
  • Konstella & PTO Newsletter

    • Ensure each child’s family are signed up for Konstella & and the Newsletter
    • Note families that opt out of the email newsletter and Konstella can request alternative ways to receive classroom and school-wide updates.
    • For families that require information in languages other than English, please have them use the translation “Select Language” dropdown tool in the footer of Konstella on a web browser. The Konstella mobile app is available in English & Spanish only. The PTO newsletter has links to translated versions in the footer of each email. Links to Chinese, Russian, and Spanish are also available in the header of each email newsletter.
  • Contact Information
    • Work with teacher on how to best collect parent information (names, email, mobile numbers).
    • Consider privacy and security in all aspects of communication and planning.
  • Messaging
    • Please have all families sign up for Konstella and use this platform for all classroom communications.
    • Alternative methods can include email or paper newsletters depending on individual family requirements. The ultimate goal is that it reaches the parents timely and effectively.
    • Set up the classroom calendar and set reminders on class activities such as field trips, parent-led sessions, children’s birthdays, holidays, etc. as well as school fundraising efforts.
  • Event Planning/Parties/Celebrations
    • Work with teacher to schedule and plan classroom parties, holidays and other events.
    • Post logistics of party dates/celebrations on a shared site calendar, if your class uses one. For families opting out of e-notifications, distribute it on paper format.
    • Create signup sheets for party contributions (food, utensils, etc.) and for onsite help (online or paper).
    • For Teacher Appreciation efforts, below are guidelines:
      • Read this information on Gifts to Public School Teacher
      • Inquire with the teacher on their gift preference.
      • Teacher Appreciation normally occurs during holiday season and end of fall term. Determine options to collect money from families (in-person, envelope, Paypal).
      • ­ Be cognizant of affordability for all when it comes to gift purchases.
      • For cash gifts/gift cards, gauge a range that families could afford and contribute (for example: $10-$40) .
      • ​Keep in mind that students and their families also usually give teachers tokens of appreciation (cards, etc.).
  • Explore and Recruit
    • Explore options on easy to use free signup platforms to recruit volunteers for class and school activities for class events and school-wide request for volunteers. See Resources below.
    • Continuously recruit for class support when needed and fundraising efforts
  • ​Community Building
    • Seek feedback from families on how to stay connected outside the classroom. Park playdates or doing a group community outreach are just a couple of examples to start from. It’s much easier to recruit help when people feel connected to the classroom community.
    • For the same reason (and just because it’s fun), it is advantageous for room parents to organize moms’/dads’/parents’-nights- out during the year as well.​


Konstella can be used for classroom announcements, calendar, volunteer sign-ups, and to share photos.

How to Share & Download Photos from School Events

You can upload photos of school and classroom events and field trips to your Konstella classroom page. Use the mobile app or login to Konstella in a browser window. Select the + icon to create a photo album. Upload your favorite photos from the day to share with your child’s class. If you have any questions about posting a particular photo, please send a message to your room parent. We request that you keep all photos confidential within our community as some families have requested that their child is not photographed or videotaped.

Alternative Resources

2019-2020 Room Parent Coordinator

Ana Maria DeLuca –

“At the end of the day, the most overwhelming key to a child’s success is the positive involvement of parents” – Jane D. Hull